OAUG Presentation Management System Frequently Asked Questions

1. There are two ways to access the presentation management system.
   1. From the COLLABORATE 09 OAUG Web site:
      1. Access the presentation management system via the link under “Info for Presenters” on the COLLABORATE 09 OAUG Web site.
      2. Select “COLLABORATE 09: Technology and Applications Forum for the Oracle Community” from the “Select a Conference” dropdown and click the “Submit” button.
      3. You must login with the profile that was used to create your presentations. Refer to your acceptance e-mail to see the profile e-mail address that is attached to your presentations.
   2. From the OAUG Web site:
      1. Login to the OAUG Web site.
      2. You must login with the profile that was used to create your presentations. Refer to your acceptance e-mail to see the profile e-mail address that is attached to your presentations.
      3. From the main menu click on “Manage my Conference Presentations.”
      4. Select “COLLABORATE 09: Technology and Applications Forum for the Oracle Community” from the “Select a Conference” dropdown and click the “Submit” button.
2. If you have not already done so, read the OAUG Speaker Compliance Agreement carefully and in its entirety and click “Accept” to accept the agreement.
3. Follow the on-screen instructions to access and manage your presentations, presentation files and presentation tasks.

The allowed files types are Microsoft Word (.doc), Microsoft PowerPoint (.ppt) or Adobe PDF (.pdf). Refer to the Presentation Files page for the latest list of allowed file types and the maximum allowed file size.

Note: To ensure maximum compatibility for users downloading presentations, please save your files as compatible with Microsoft Office 97-2003 versions.

To reduce the size of your file(s), you can compress embedded images in that file. First, save a copy somewhere safe with your images in full resolution. Then, save a new version so you can create a lower resolution version of the file. It’s usually best to perform these actions before converting to PDF.

• In Microsoft Word or PowerPoint:
  1. Right click on any image and choose “Format Picture”
  2. In the Picture tab, click on the “Compress…” button in the lower left
  3. Set the “Apply to” to “All pictures in document,” and change the resolution to “Web/Screen.” This will reduce the resolution on all images and delete cropped image areas in your document with minimal or no loss of quality. If you note a loss of quality on certain images, you may undo this change and reduce the image sizes individually.
  4. Click “OK” and save your new document. Note the file size difference. If there is no file size difference, images are already compressed as much as possible.
• In Adobe Acrobat Reader (PDF):
  1. Open your document
  2. In the “Document” menu, select “Reduce File Size”
  3. Select “Acrobat 8.0 and Later” compatibility
  4. Specify a filename and location, and click Save. The Reduce File Size command resamples and recompresses images, removed embedded fonts, compresses document structure, and cleans up elements. If the file size is already as small as possible, this command has no effect.
  5. If your file is still larger than the maximum size, please contact speakerprograms@oaug.com.

You must first delete the previous version of the file:

1. On the Presentation Files page, click on the Presentation Files icon to the left of the presentation title.
2. Scroll down to the Current Presentation Files section to view the existing presentation files.
3. Click on the red circle “X” to the left of the file that you wish to delete.
4. When asked to confirm this request click “Yes.”

To upload the new version of the file go to the Upload Presentation Files section and follow the on-screen instructions.